章程

Constitution

1.NAME
1.1 The Association is called “Persatuan Kwong Siew Selangor Dan Wilayah Persekutuan (Selangor And Federal Territory Kwong Siew Association)”. Hereinafter called “the Association”.
2. ADDRESS
2.1The registered places of business of the association is at no.168 Jalan Tun H.S.Lee 50000 Kuala Lumpur and its place of meeting is at no 149, 5th Floor, Jalan Tun.S.Lee 50000 Kuala Lumpur. The registered place of business cannot be changed without the prior approval of the Registrar of Societies.
3. OBJECTS
3.1The objective of the Association is to foster friendship among the members, to promote welfare undertakings among the members and also help in the social and national public welfare and cultural activities.
3.2The Association shall keep in touch with all the other Kwong Siew Associations established in various states in East and West Malaysia with a view to foster good relationship.
4.MEMBERSHIP
4.1Any Malaysian citizen, who is of Canton and Kwong Siew descent, attains the age of 21 years old and of good character shall be eligible to apply for the membership of the Association. Provided that no University or University colleges students shall become member without the prior approval of the Chancellor or Vice Chancellor. The applicant has to be introduced by a member and seconded by another member. The application in a prescribed form duly completed has to be exhibited in the office of the Association for one week before the Committee of Management may approve it.
4.2 All member must pay a sum of Ringgit Malaysia Ten (RM 10.00) only being the basic admission fees. The Ordinary member shall pay a sum Ringgit Malaysia Twenty (RM 20.00) annually as annual fees whereas the life member shall only pay once a sum of Ringgit Malaysia One Hundred (RM 100.00) only as life membership fees.
4.2.1An ordinary member who has not paid the annual subscription fro the year shall lose his/her right under clause 10.2 of these Rules.
4.2.2Any ordinary member whose membership does not exceed one year shall have no right to vote and/or to be elected.
4.2.3Any ordinary member who fails to pay the annual fees for these consecutive years shall render his membership automatically terminated.
4.2.4Any member of the Association who is found to be drug addict, or mentally insane, or having committed crimes, defaming the Association, damaging the immovable properties of the Association or causing any chaos in the Association, and having been found guilty of the misconduct by the disciplinary committee, the Committee of Management may exercise its discretionary power to vote in order to remove him/her from becoming a member of the Association. Bankrupts may be accepted as members but shall not be the office bearers in the Committee of Management.
4.3Any applicant whose application for membership having approved and having paid the requisite member fees shall be given a certificate of membership and a member card. His name shall be recorded in the members registration record. If the member card or the certificate of membership is lost, notice must be personally given to the Association for registration and a fresh member card or the certificate of membership, as the case may be, shall be issued as replacement after payment of a sum of RM 10.00 for administrative purpose.
5. ORGANIZATION AND DUTIES
5.1The Annual General meeting shall be the body vested with the supreme power of the Association.
5.2The Committee of Management shall consist 27 elected members holding the following respective position:
Honorary Presidents, Honorary Deputy President, Honorary Vice President, Honorary Secretary General, Honorary Assistant Secretary, Honorary Treasurer, Honorary Assistant Treasurer, two Honorary Auditors, two Honorary Investigators and sixteen Ordinary Committee Members. All the affairs of the Association may only be executed after the Committee Meeting.
5.3If there is a need, the Committee of Management may establish sub-committee to handle particular matters on the conditions that such sub-committees must be accountable to the Committee of Management.
5.4The Honorary President shall preside all meetings of the Association, execute all the approved resolutions, organize and supervise the carrying out of all affairs. He shall be the representative of the Association for all the external affairs and legal matters unless he is indisposed to represent the Association in which case a candidate shall be elected by the Committee of Management to replace him. The Honorary President has the right to authorize expenses of not more than RM 5,000.00.
5.5In the absence of the Honorary President, the Honorary Deputy or Honorary Vice President will carry out the duties on behalf of the Honorary President. If both the Honorary Deputy and the Honorary Vice president are not available, a nominated President by the Committee of Management shall carry out duties on his behalf but such a nominee shall have no authority to approve any expenses.
5.6The Honorary Secretary General shall assist the Honorary President to manage the daily affairs of the Association, execute the resolutions passed, and take care of all the other incidental affairs of the Association. As foe any important issues, they shall be brought to the attention of the Committee of Management for discussion. The Honorary Secretary General shall also supervise the staff of the Association. He may dismiss any staff found incompetent upon the approval of the Honorary President, Honorary Deputy President, Honorary Vice President and /or the Honorary Treasurer. He has the right to authorize expenses not exceeding RM 3,000.00.
5.7The Honorary Assistant Secretary General shall, in the absence of the Honorary Secretary General who is on leave, to carry out his duties on his behalf.
5.8The Honorary Treasurer shall be in charged of financing and expenditure. Monies received must be deposited in bank account. He shall hold not more that RM 1,000.00 in cash at all the times. Any cheque must be endorsed with the chop of the association and jointly signed by the Honorary Treasurer, the Honorary President and also the Honorary Secretary General to be effective.
5.9The Honorary Assistant Treasurer shall, in the absence of the Honorary Treasurer who is on leave, carry out his duties on his behalf.
5.10The Honorary Auditors shall audit the accounts of the Association and examine all the receipts and bills.
5.11The Honorary Investigator shall investigate all the important matter of the Association and report to the committee of Management.
5.12The Ordinary Committee Members shall carry out such duties as directed by the Committee of Management.
5.13Before the new Committee of Management is established, the retiring office bearer shall take full responsibility of the Association matters.
6. ELECTION
6.1Every year on or before the 30th day of June, an Annual General Meeting shall be held to elect if election is due the members of the Committee of Management, approve the minutes for the previous General Meeting, the financial reports for the previous year and any other matters.
6.2The tenure of office for the 27 members of the Committee of Management shall be 4 years. They are divided into 2 groups of 13 members and 14 members respectively: member of each group shall retire by rotation every 2 years and other 13 or 14 members, as the case may be, shall be elected, the retiring members are eligible for reelection. If necessary, the Committee of Management may nominate not more than 2 members as the additional Ordinary Committee members whose tenure of office shall not more than 2 years.
6.3The members of the Committee of Management having been elected shall within the period of 2 weeks convene a meeting at which the following office bearer:- Honorary Presidents, Honorary Deputy President, Honorary Vice President, Honorary Secretary General, Honorary Assistant Secretary, Honorary Treasurer, Honorary Assistant Treasurer, two Honorary Auditors, two Honorary Investigators and sixteen Ordinary Committee Members. The retiring office bearer may be re-elected but the post of the President, the Honorary Treasurer and the Secretary General cannot be held by the same member for more than 4 consecutive years.
6.4Every member of the Association has the right to elect or to be elected subject to Clause 4.2.2 of these Rules.
6.5After the Committee Of Management has finally decided on the date for convening the members General Meeting, a notice shall be published in the newspaper 1 month before the said date. Any motion must be submitted 14 days before the said date for convening of the General Meeting in writing to the Secretariat for discussion by the Committee of Management. The Committee of Management has absolute power t determine whether t accept any written motions for discussion or adoption at general meeting.
6.6For every general meeting a notice must be given two weeks before by way of advertising in the newspaper and placing a poster at the entrance of the premises of the Association. A copy of the notice together with the audited annual accounts of the previous year ending 31st December shall also be sent to all members 14 days in advance.
6.7The members must personally call at Association on the Election Day to collect forms duly embossed with the official seal of the Association.
6.8The candidates who obtain the most votes shall be elected but in the event where members obtaining the same number of votes, then a draw will be conducted to decide the winner.
6.9The results of the election must be announced on the same day.
6.10If the elected candidate refuses to assume the post, he must tender his letter of resignation within one week after being elected.
6.11If the elected candidate refuses to assume the post, his vacancy shall be filled by the candidate who obtains the next highest number of votes or be appointed by the Committee of Management.
6.12Any member of Committee of Management may resign during the term of office to the Committee of Management.
6.13When any member of the Committee of Management resigns or dies during the term of office, the Committee of Management shall elect a person to fill the vacant position.
6.14All members of Committee of Management and every officer performing executive functions in the Association shall be Malaysian Citizens.
7. MEETING
7.1Meeting of the Association shall be divided into two types, namely meeting of the Committee of Management and general meeting of members.
7.2An Extraordinary General Meeting can only be convened when (a) it is proposed by joint signatures of 150 valid members or (b) it is proposed by the joint signatures of at least two-third of the member of the Committee of Management.
7.3Any proposal for convening an Extraordinary General Meeting must be given to the President in writing stating herein the reasons for the said meeting. The meeting shall be held within 60 days and all the signatories in the letter to the President must be present at Extraordinary General Meeting for the meeting to be valid. For an Extraordinary General Meeting requisitioned by the Committee of Management, 81 qualified members present shall constitute a quorum.
7.4The Committee of Management must have 14 members present to form a quorum. If there is no quorum, the meeting shall be postponed to another later date in which case seven members present shall forma q quorum.
7.5The Annual General Meeting must have eighty one (81) qualified members present to form a quorum. If there is no quorum, it shall be postponed to a later date within two weeks and at such postponed meeting, no quorum is required provided that the meeting shall proceed in accordance with the same agenda.
7.6Any member who fails to attend meeting shall be deemed to have agreed to resolutions passed during such meetings.
7.7Any meetings (except those for the sub committee) of the Association shall be presided by the President or in his absence, by the Honorary Deputy or Honorary Vice President. When all three of them are not available, a person shall be elected by the member present at the meeting to be the Chairman having the same power as the President.
7.8In the event of a tie in the counting of votes during any meeting of the Association, the final decision shall rest with the Chairman of that meeting.
7.9Any Committee of Management member who fails to attend three Consecutive meetings and without giving a written and valid explanation to the Association, then he shall be given a written warning by the Committee of Management. If he is still absent for the fourth meeting, then the committee of Management may expel him / her form the Committee.
7.10The Committee of Management member must personally attend the committee meeting and shall not be permitted to nominate anyone to attend on is behalf.
7.11No member shall be entitled to send a representative to attend any general meeting on his behalf.
7.12All resolutions passed at any meeting of the Association shall be recorded in the minute’s book for further reference.
7.13A meeting of Committee of Management shall be convened once a month and a notice on the meeting shall be given seven (7) days prior thereof.
7.14With the exception of an urgent Committee Of Management meeting, a committee meeting may be held at any time subject to a notice to be given seven (7) days before the meeting.
8. PROPERTIES
8.1All the properties of the Association must be registered under the name of the Association. All the immovable properties of the Association cannot be sold without the approval of two-third of the members present in a member General Meetings. If the property is to be developed with financing from the bank then it can only be effected if by eighty-one (81) members to be approved in a General Meeting.
8.2When it is practicable, at least one-tenth of the annual income of the Association shall be set aside as Reserve Fund.
9. EXPENSES
9.1The Association’s source of fund is from (a) Rental Income, (b) Member’s Fees, (c) Special Donation
9.2Any special expenses of the Association which exceed the limit under clause 5.4 of this Rules shall be determined by the Committee of Management meeting.
9.3Any payment for charity or education purpose must be approved by the Committee of Management and any payment exceeding RM 10,000.00 must be approved by the members general meeting.
10. MEMORIALS
10.1To show appreciation for the great contribution of the late Mr.Chew Yok Weng, the Association shall pay to his dependents two payments of worshiping fee of RM 150.00 each every year in spring and autumn. The fee will be given to charity organization if it is not collected within 6 month after the due date. This fund for memorials will end at 31st day of December 2000.
10.2In the event a member dies after having been a member for more than a year, the Association may give a condolence payment of not more than RM 100.00 to the member’s next of kin. In the event of death of a Committee of Management member, a condolence payment of not more than RM 100.00 will be paid to the member’s next kin and an obituary worth not more than RM350.00 will be published in the newspapers. Provided that the family of the deceased must, within 3 months of his death, report to the Association and collect the condolence payment, failing which the said fee shall be cancelled.
11.AMENDMENT TO THE RULES
11.1The Rules and Regulation may be amended, if such proposed amendment is proposed by two-third of the Committee of Management members or 150 members to be considered at a member general meeting and two-third of those present in the general meeting agree to the amendments. No amendment is valid until it is approved by The Registrar of Societies. Any amendment to the Rules shall be submitted within 60 days to the Registrar of Societies.
備注 :
*本章程共 11 章,內容如有爭論者,將依據英文版本為標準。
*於 24/04/1999 第112 屆會員大會通過修改。
*於 10/12/1999 獲社團註冊官批准。
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